Along with the suppliers, the user can also assign trade definitions and ingredients with their quantities in % to Master data. Trade definitions and ingredients of Master data objects are assigned to recipe components while creating a recipe, and may, at the same time, be modified. It is therefore very important that ingredients are entered and maintained according to official food laws. Ingredient information is entered and maintained for each supplier in the Ingredients tab of the Master data module. The tab is further divided into three separate tabs: Ingredients, Origin and Claims.
The Module Toolbar:
1)Search Master data.
2)Navigates to the previous/next Master data object that has been opened. The small drop down arrows open a list of recently opened objects that precede/succeed the currently opened one.
3)Control options.
4)History of changes.
5)Displays the supplier connected to the record. If clicked, the user can switch between suppliers via a dropdown selection list.
6)Set language.
A) Ingredients tab
In Ingredients, you can assign any ingredients to Master data.
1)Trade name: Search and assign a trade name by simply clicking in the Trade name field or clicking the funnel icon to filter. See detailed instructions below. It is also possible to use an Alternative trade name.
2)Rounding: These two buttons are used for selecting rounding blocks for rounding of ingredient quantities and QUID values. After selecting one of the predefined rounding blocks, the button's name changes to the name of the selected block. For more information about rounding blocks, please see Administration → General → Products → Rounding Blocks.
3)Combine into generated ingredients list: These options are related to Administration → General → Products → Declaration - automatic. In order to use this feature, the Combine selected combined ingredients checkbox must be selected in the Declaration automatic dialog. Selecting one of these options allows the declaration automatic to automatically combine the ingredients in the Declaration → Ingredients ingredient list as follows:
•Combine into generated ingredients list: Ingredients will be combined under one trade name and their list will be presented in brackets.
•Combine into generated ingredients list - Only trade def.: Ingredients will be combined under one trade name. Their list will not be present.
4)Comment: Enter an additional description or any other comment in this field.
Ingredients: This field contains the list of ingredients as a running text. Its behavior can be specified by the system administrator using a designated program parameter.
5)Ingredients tab.
The first three columns are Information, Grouping selection and Grouping.
Information: A note can be added for each ingredient in Administration → General → Trade Name Settings → Trade Definition → field Explanation/Note. An existing note is indicated by letter i. To display the note, the user has to click and hold the mouse pointer on this icon
Grouping selection: Multiple ingredients can be combined together under one trade name. To do so, the user has to select the ingredients to be combined. The asterisk sign * indicates ingredients selected for grouping. When all the ingredients for grouping are marked, the user has to right-click and select Combine ingredients. See detailed instructions below.
Grouping: Symbol → indicates grouping. To resolve grouped ingredients, the user has to right-click in the row that contains the → symbol and select Resolve ingredients.
Ingredient: Trade name of the ingredient.This field is also used for adding ingredients listed in the Trade name dialog. Red font refers to ingredients in status "inactive".
Quantity in %: Quantity share of each ingredient in % can be specified here. The totaling is done automatically. If quantity of an ingredient is unknown, then quantity must be set to N.A.. When a tolerance is applied, the field turns green (context menu option Define tolerance values).
Allergens: Allergens are automatically displayed along with ingredients if these allergens are assigned to this ingredient in Administration → General → Trade Name Settings → Ingrediants text blocks → field Allergen description; alternatively, allergens can be additionally added, edited or deleted via right-click → Insert allergen. Under some circumstances it may be unnecessary to declare the allergen content e.g. because the trade name already contains the name of the allergen. In this case deselect the IL checkbox next to the allergen to exclude it from the ingredients list and apply bold font to highlight the allergen in the product name (e.g. soy milk). To edit the name click on the ingredient to open the Select ingredient dialog window and edit its translation via right-click → Translate. Alternatively, this can be done in Administration → General → Trade Name Settings → Ingrediants text blocks or even after the final ingredients list for a recipe is created in Declaration → Ingredients → Generated ingredients list.
Add. class: Additive class information. Additive classes can be assigned to ingredients via Administration → General → Trade Name Settings → Ingredients text blicks → field Classification. For more information about additive classes, please see Master data → Functions & Processes → Additive Class Scenarios.
A: Flavor components. These may include natural and artificial extracts and substances.
S: Other components. Flavoring products may contain other components such as ethanol.
WONF: With Other Natural Flavorings. These are composed of the named source but also contain other natural flavorings.
FTNF: From the Named Fruit. Fruit flavor extracts derived exclusively from a specific fruit.
FTNS: From The Named Source. The sole source of the flavor is a material other than fruit.
FINJ: From The Named Juice. Fruit flavor extracts derived exclusively from a juice of a specific fruit.
IL: Defines whether the ingredients and allergens are to be taken over into the ingredient list in the Declaration module as well as shown in the ingredient list and running text in the Master data module. If unselected, this ingredient is displayed in the ingredient list in the Declaration module as crossed out.
Additives: This checkbox indicates the ingredient is categorized as an additive in Administration → General → Trade Name Settings → Ingredients text blocks → checkbox Additive. For more information about additive classes, please see Master data → Functions & Processes → Additive Class Scenarios.
6)Right-clicking empty space opens an option menu for tracking changes.
7)Right-clicking the Ingredients tab opens a context menu with the following options:
Insert ingredient: Creates an empty row where the user can subsequently select and insert an ingredient by clicking the Ingredient cell. See chapter Master data → Functions & Processes → Insert an Ingredient for further details.
Delete ingredient: Removes the selected ingredient from the list.
Insert allergen: Selects an allergen and assigns it to the ingredient. Be aware that allergens inserted this way are used only for declaration and are not connected to Master data/Allergens. Removing an allergen from an ingredients list does not mean it will be treated as absent in the material because the material aggregates these allergens. Inserting an ingredient allergen automatically adds a + contamination on the material level unless there was a numeric value or trace maintained already before.
Delete allergen: Deletes the selected allergen.
Combine ingredients: Combines ingredients selected for grouping. Opens the Combine/convert ingredients dialog. The ingredients must be marked with a star in the second column in order to open the dialog.
Trade name: Clicking this window opens the Select ingredient dialog where a new trade name for the newly created group should be created. The total share of this compound in the list of ingredients is displayed on the right side.
1)Ingredients: A list of individual ingredients used in the group and their share in the list of ingredients.
2)Description: A description of the group generated as per the preferences in point 4.
3)In text: Activate the checkbox to integrate the %, g/100g, or g/100ml share information into the description.
According to component sum: The percentage is displayed according to the share of the ingredients in the whole ingredients list. It can be applied to Master data and recipes (in declarations).
According to part of recipe: The percentage is displayed according to the share of the ingredients only in this group. It can be applied for recipes (in declarations).
Cl in text: To integrate additive classes in the description text.
Bracket format: To integrate ingredients in brackets.
Designation: Ingredients with an assigned E number are displayed with their trade name (e.g. Sodium glutamate).
E number: Ingredients with an assigned E number are displayed only under this particular E number (e.g. E621).
Separate ingredients: Resolves the combined ingredients.
Move Ingredient up: Moves the selected ingredient upwards the list.
Move Ingredient down: Moves the selected ingredient downwards the list.
Trade name info: Searches for an existing trade definition. Opens the Administration → General → Trade Name Settings → Ingredients text blocks dialog with the trade name preselected.
Alternative trade name: Creates and/or applies an alternative trade name so users can selectively apply these different trade names to their record. In other words, the ingredient called "Spice mixture" may be assigned alternative trade names as listed in the picture below. This feature can also be applied to compound ingredients where two ingredients have combined to make one. In this case, if "salt" and "anticaking agent" are combined to create the overall ingredient name "iodized salt," an additional name "crushed salt" can be assigned to this compound ingredient as an alternative trade name.
Sort according to quantity: Sorts the ingredients according to their share in the material.
Ingredients attributes: Ingredients and their properties can be further described using any of the available criteria. Use global criteria Access permissions/Global criteria → type Master data - Ingredients attributes or hierarchical criteria Access permissions/Hierarchical criteria → type Master data - Ingredients attributes to assign criteria that will be available in this window. This option can be enabled or disabled using a designated program parameter.
Edit - Range values: Specify tolerance values and leave comments. The color of the relevant field changes to indicate it contains data. The details entered will also be displayed in a detailed view. See chapter Allergens to learn more about tolerance value.
Copy supplier data: Enables transferring the selected type of Master data from one supplier to another. For instructions how to use this function, please see Master data → Functions & Processes → Copy Supplier Data.
List to clipboard: Opens the Copy text to clipboard window. Here, the ingredients list is displayed as a running text. It can be edited and copied to the clipboard.
Edit columns: Show or hide columns. It is also possible to rename columns by double-clicking on their name.
B) Origin tab
Information about the origin of ingredients and their GMO (genetic modification) status are collected in this sub-tab. All ingredients combined in the Ingredients sub-tab are displayed as resolved in the Origin sub-tab.
1)Summarization: The user can select from the following summarization options:
•None: No summarization triggered.
•All: Triggers summarization of all identical ingredients with identical additive class along with the amounts.
•Active: Summarization of active ingredients only. The Active status reflects the "crossed out" status, and thereof the visibility in the declaration ingredient list. This button is greyed out in the Master data module as the ingredient can be crossed out in the declaration module only when the button is activated.
2)This list contains only those columns that are not described in the Ingredients section of this chapter.
Base: Specifies the source of the ingredient. One ingredient can originate from multiple sources (e.g. natural red coloring vs. artificial red coloring). This field can be also used to specify the botanical or zoological species of the source
GMO declaration: The supplier may officially declare that the product was created using only GMO-free resources and environment.
IP system: An Identity Preservation status indicates the suppliers have taken all necessary measures to eliminate any introduction of GMO materials into products from conventional cultivation. The IP system requires certification.
Statement: Indicates the existence of the statement of botanical origin. Enable if you want to declare the botanical origin on your printed reports.
Bot. origin: Selects the applicable botanical origin.
Country of origin: Selects the country of origin.
Manuf. country: Selects the manufacturing country.
Note: A user can specify that a component comes from multiple origins of different suppliers. In other words, if a type of cocoa powder comes from Mexico and Ethiopia (different suppliers in this case), the user can choose to display both of these suppliers on the same line of the Ingredient List and Declaration. The benefit to this feature is that the origin information can be displayed altogether in one place per ingredient as opposed to having to display the information in multiple lines on the internal specification.
Number: The identification numbers assigned in Adminstration → General → Trade Name Settings/Ing&Trade Names. Place your mouse pointer on the field to see a box with the assigned numbers.
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Note: The Countries selection list used for origin and manufacturer are predefined according to the ISO 3166-2 standard. |
3)Right-click options:
Document: Assigns a document to the selected cell. Cells that contain attachments are highlighted.
Edit columns: Shows or hides columns. It is also possible to rename columns by double-clicking their name.
C) Claims
This tab is used for collecting additional legally required information. Claims can be linked to specific criteria and saved as templates. These are treated as ingredients list footnotes.
1)Load from template: You can save claims as templates. Use this option to load a saved template. This will open the Product claims templates dialog where you can see all existing templates on the left side and their contents on the right side. Select the template you want to use and click Apply. You can also delete templates using this dialog.
2)Save as template: Once you define all criteria (see 4) you can save your selection as a template. Provide the name of your template and its description (optional) and click Save.
3)Declaration profile: Select one of the existing declaration profiles created via Administration → General → Products → Declaration - automatic. These are used as a filter in the reporting section. You can select specific profiles to be included and claims belonging to other profiles will not appear on the specification.
Text 1, 2, 3: Use these three columns to compile the claims (│pre-text│value│post-text│; e.g. │Contains at least│10g│of protein│). Use the right-click option Add to add an empty line. You have two options:
•Enter text: Select the field you want to edit and click in it to enter free text.
•Link criteria: Double click the field you want to edit and select a criterion from the criteria structure tree. Alternatively, you can use the right-click option Take over criteria. The value of the selected criterion will become available in this field.
Print: Choose whether this information will be used in the ingredients list (running text).
4) Right-click in one of the Text fields to open context menu with the following options:
Take over criteria: Link the field to a specific criterion. It's value/text will become available in this field.
Round up/down/commercial: Select a rounding logic.
Decimal place: Select how many decimal places will be displayed.
5)Right-click anywhere outside of the table to open context menu with the following options:
Insert: Add an empty line.
Delete: Delete selected line.
Edit Columns: Show or hide columns. It is also possible to rename columns by double-clicking on their name.